Software Technology Parks of India, Hyderabad
An Autonomous Society under Department of Electronics & Information Technology (DeitY),
Ministry of Communications and Information Technology, Government of India
HINDI

 












 
Check list for STP/EHTP Registration

Application must be in three sets:

    a) Application in three sets

    b) Memorandum and Articles of Association should have the object clause of software exports/ITES etc.

    c) Company profile (project report) should be submitted including the financial projections

    d) Name & address of promoters & directors

    e) Resumes of promoters

    f) Form-18 from RoC for verification of registered office address

    g) Form-32 in case of any change in promoters and directors

    h) Proposed unit's location for setting up of unit, and, if on lease basis then the lease agreement valid for five years, or the copy of the ownership letter, should be submitted.

    i) Floor plan of the proposed location should have a single entry and exit to avoid any inconvenience in custom bonding.

    j) Copy of RBI approval / FIPB / SIA in case of foreign holding, equity participation direct or indirect, or NRI repatriable or non-repatriable basis

    k) In case of any joint venture, viz. financial, technical etc., copy of the same should be submitted.

    l) Calculations in the application for FE inflow and FE outflow should be verified.

    m) Copy of Board of Directors resolution to start a 100% EOU under STP Scheme and the persons authorised to sign the documents

    n) Board of Directors resolution for maintaining separate books of accounts for the unit under STP Schemes as per Appendix 14 - 10.1 and 10.2 of Handbook of Procedures

    o) Board of Directors resolution for maintaining District Identity as per Para 26 of Appendix 14-1 of Handbook of Procedures

    p) Letter indicating the details of the website of the company and the official e-mail id for correspondence

    q) Tentative list of capital goods to be imported in five years

    r) Tentative list of capital goods to be procured indigenously in five years

    s) Directors'/Promoters' copy of driving license, ration card, passport etc.

    t) Copy of IT returns of directors/promoters

    u) Copy of PAN of the company as well as of the IT returns if the company is already in existence

    v) Registration under Shops and Establishments Act, if any
Approval Procedure:
    a) Issuance of Letter of Permission

    b) Unit's letter indicating acceptance of terms and conditions

    c) Signing of legal undertaking on Rs. 100 non-judicial stamp paper

    d) Attestation of floor plan

    e) Attestation of tentative list of imported capital goods

    f) Attestation of tentative list of indigenous capital goods
Custom Bonding:
    a) After the registration, the unit should approach the jurisdictional office of the Central Excise and Customs.

    b) On submission of required documents, authorities may visit the premises for inspection, and custom-bonding license is granted.

    c) On receipt of the license, unit has to execute the B-17 Bond.
Request for Import Approval:
    a) Request for import should be submitted as per the format.

    b) Performa invoice / invoice in triplicate along with copy of technical literature or brochure should be submitted.

    c) Invoice should be clear in terms of shipment - viz. FOB or CIF, and on outright purchases, loan or lease basis etc.

    d) Description of item and the quantity should be verified.

    e) Import request should be within the approval limit.
Request for Indigenous Approval:
    a) Request for indigenous procurement should be submitted as per the format.

    b) Performa invoice / invoice in triplicate along with copy of technical literature or brochure should be submitted.

    c) Description of item and quantity should be verified.

    d) Indigenous request should be within the approved limit.
Checklist for Scrutiny of Softex Form:
    a) Softex form should be submitted in original, duplicate & triplicate along with the relevant document set (self-attested) for each - viz. invoice (original), PO/contract, software description sheet, IEC (copy), datacom certificate from the authorized ISP / VSNL / DoT, FIRC (if any). Rubber stamp affixed for address, IEC code etc. should be clearly visible.

    b) Usage of white ink is not permitted - seal & signature should be put wherever over-writing takes place.

    c) RBI, exchange should be submitted within its validity date.

    d) Softex form should be submitted within its validity date.

    e) All documents submitted should be self-attested (bear seal and signature of authorized signatory)

    f) Name and address of the exporter should be on line with LoP in respect of EXIM Policy, and match with the invoice, PO/contract & FIRC (if any)

    g) IEC code number should be available with the exporter at the time of export

    h) IEC number mentioned in Softex form should match with that issued by DGFT

    i) Appropriate category of exporter should be mentioned in Softex form

    j) Contractee's address in Softex form should match with that in invoice to be enclosed with Softex form

    k) Date & no. of invoice in the Softex form should match with invoice to be enclosed with Softex form

    l) Registration of contract/PO is indicated as yes in Softex form which is not true.

    m) Royalty stipulation is ticked as yes in Softex form but same is not in respect of PO/contract submitted.

    n) Name of HSDC services provider is not matching with that in the certificate provided from the datacom provider.

    o) Appropriate code for type of computer software exported should be mentioned in the Softex form.

    p) Analysis of export value in point 10 of the Softex form should be filled point-wise.

    q) Name, address and authorized dealer code should be clearly stated in relevant section of Softex Form.

    r) Relevant mode through which the export value is to be realized should be ticked.

    s) Applicability of Section B should be specified. If applicable, details to be given.

    t) In Section B of Softex form, details of the royalty on software package / product exported should be clearly mentioned, and should be supported with the relevant documents.

    u) Name, designation & signature of the authorized person of the exporter unit, company stamp, date, place and appropriate date for realization of export should be present in Section C of the Softex form.

    v) Section of R supplementary return should be present in the duplicate softex form.

    w) Invoice for export should bear contract / purchase order, reference / IEC no., duration of the work done and exporter's signature.

    x) Description of the work claimed in export invoice should be matching with the supporting purchase order / contract agreement etc.

    y) Amount claimed in export invoice should be self-explanatory, and directly derivable from the purchase order / contract agreement etc.

    z) Softex form should be submitted at the time of software export.

    aa) FIRC should be submitted in case of advance receipt against export, and should bear signature of the authorized person of the bank & the purpose of remittance.

    bb) Contract / agreement / purchase order submitted with the Softex form should be duly signed by both the parties, and valid at the time of software export.

    cc) Details of the software for export should be submitted in terms of hardware utilized, software platform utilized, software tools / packages utilized, man-hours used, and brief description of the software for export.

    dd) Certificate from the authorized ISP / VSNL / DoT indicating the availability of the datacom link / internet in favor of the unit (not the individual) at the time of export
DTA Sales (Domestic Tariff Area):

Units other than gems and jewellery units may sell goods/services upto 50% of the FOB value of exports, subject to fulfillment of positive NFE on payment of applicable duties. Application to be made as per Appendix 14 - I H (A) given in the Handbook of Procedures.

    a. Unit may opt for DTA sales on a quarterly, half-yearly or annual basis.

    b. DTA sales entitlement shall be availed of within 3 years of accrual of entitlement.

    c. The DTA sale entitlement would accrue only if the unit has achieved the positive NFE on a cumulative basis.

    d. The application shall be certified by an independent Cost / Chartered / Cost & Works Accountant.

    e. The exports declared should be cross-verified for the duration of DTA Entitlement claimed.

    f. Copy of certified exports declaration forms, bank certificate etc. should be verified.
Sub-Contracting:

EOU / EHTP / STP unit may on the basis of annual permission from authorities, sub-contract production process in DTA, which may also involve change of form or nature of goods, through job work by units in DTA. These units may also sub-contract upto 50% of the overall production of the previous year in value terms for job work in DTA with the permission. Sub-contracting of both production and production process may also be undertaken without any limit through other EOU / EHTP / STP / SEZ units on the basis of records maintained in the unit.

    a) No specific format for sub-contracting.

    b) Unit should give the request to STPI on its letterhead.

    c) Copy of the sub-contracting agreement should be attached.

    d) Agreement should be specific regarding the work to be carried out, duration, amount etc.

    e) Undertaking from unit as to who will claim the export benefits, if sub-contracting work is given to unit in EOU/EHTP/STP scheme.



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